That’s great! Clubs are an excellent way to bring people with similar interests together!
First things first. Do you know what is ratifying a club? That means formally registering your club at SABVC. Here are the 5 steps you will need to follow:
Plan out the purpose and vision for this new club. What will the goal of your club be? How is it different from existing clubs? What will the club’s name be?
You will need minimum of 8 members and 3 club executives – President, Vice-President, and Treasurer – to start your club.
Complete the application package and develop a constitution. If you have any questions, feel free to use our SABVC Clubs Representative as a resource.
We strongly recommend that you read the Clubs Policy and Clubs Procedures documents while you are completing the application.
Bring in your application package and we will help make sure everything is accurate and that you understand all you need to know to start your club.
Club representatives are welcome to attend the Students’ Council meeting where your application will be reviewed for ratification.
In order to ratify, there are a few requirements that clubs must meet. Please check all the requirements and other important information (e.g. clubs representatives, start-up grant, benefits and services for clubs, etc.) in the Clubs Policy and Clubs Procedures. If you have any questions, please contact our SABVC Clubs Representative.
Each club must have at least three Executive members – President, Vice-President, and Treasurer. Each Executive is a signing authority for the club and its functions. One Executive of the club must be designated as the SABVC liaison who will be the main contact for our SABVC Clubs Representative.
The President does not hold power to make decisions for the group but rather ensures that:
The Treasurer is responsible for:
*note: Executives are responsible for collecting and handling club members’ personal information with respect to PIPA – Personal Information Protection Act, Alberta.*
PRESIDENT AND TREASURER TO BE PAID AN HONORARIUM BY SABVC
Clubs President and Treasurer to be paid $100 each semester as an honorarium if the club has met the pre-determined criteria outlined by SABVC.
Club executives will be paid towards the end of each semester.
Criteria:
Benefits:
Now that you have all information you need to start your club, please complete the SABVC Clubs Ratification Application and develop a club constitution. Once you are done, contact our SABVC Clubs Representative to book a meeting and go over all documents before you submit your application package to Students’ Council approval.